Lead - Administrative Operations (Research Institute)

Interface de l’imprimante
Job Number:
Job Title:
Lead - Administrative Operations (Research Institute)
Research Institute of the MUHC
Work Location:
Job Category:
Administration, human ressources and finance
Job Type:
Temporary full time
$69,000.00 - $90,000.00 /Year
Open Positions:

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The Institute of Circulatory and Respiratory Health (ICRH) is one of the thirteen virtual institutes of the Canadian Institutes of Health Research (CIHR). It is based out of The Research Institute of the McGill University Health Centre in Montreal.

ICRH has a broad mandate and supports strategic research activities that engages research teams from multiple institutions and organizations across Canada to conduct research into causes, mechanisms, prevention, screening, diagnosis, treatment, support systems, and palliation for a wide range of conditions associated with the heart, lung, brain (stroke), blood, blood vessels, critical care and sleep. ICRH has a focus on strengthening Indigenous health research within our mandate and strives for respectful partnerships with Indigenous Peoples. The Institute is also committed to the values and principles of equity, diversity and inclusion (EDI) across all aspects of its activities.

Reporting to the Scientific Director, the Lead, Administrative Operations is a key member of the ICRH and is responsible for effective operational processes including a broad range of duties.

The position will rely on experience and good judgement to accomplish daily tasks and goals with an emphasis on assisting with forecasting, budgeting and reporting of operational funds, procurement, administrative activities, organizational support and special assignments. Given the broad scope of activities, the position will interact with many different stakeholder communities, regionally, nationally and internationally.

General Duties
Operations – 45%
• Oversee the administrative portfolio,
• Identify and assess internal and external issues and design and implement business and operational plans to address them,
• Serve as a resource to staff on CIHR systems and procedures,
• Handle inventory and order office supplies and other incidentals necessary for office operations as required,
• Maintain office IT, copying, telephone equipment and troubleshoot when necessary,
• Assist with preparation and coordination of travel itineraries, for staff and guests,
• Manage confidential information requirements in accordance with applicable laws,
• Manage the assigned administrative affairs,
• Provide operational support to staff,
• Accurately prepare authority forms and obtain signature authorities as required.

Operations Budget – 40%
• Manage the operating accounts according to approved plans and policies and monitor cash flow and expenditures,
• Develop and plan the ICRH annual operating budget, in collaboration with the Scientific Director and Associate Scientific Director,
• Responsible for procurement, invoicing, reimbursement and payment activities for effective and efficient operations,
• Prepare annual operational plans and year-end reports in collaboration with the Grants team at the RI-MUHC,
• Produce financial reports related to budgets, account payables, account receivables, and expenses,
• Develop and implement ICRH policies and agreements as directed,
• Review, verify and process expense claims for staff and partners,
• Serve as a representative on administrative, human resource and budget related matters with the CIHR,
• Administer, verify and process non-employee travel expense claims and honoraria,
• Collaboratively manage the development and implementation of internal administrative policies and procedures,
• Provide guidance to staff on financial procedures where appropriate,
• Ensure written approval or signing authority is obtained for expenses as required.

Other – 15%
• Manage the electronic records,
• Perform other job duties as required.

Website of the organization


CIM video ( Si le poste est pour le CIM)

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Education / Experience

• BA degree in business administration or management,
• Minor in accounting, finance, economics or related field preferred,
• Equivalent combination of education and experience will be considered.

• 3-5 years progressively responsible administrative, finance and accounting experience, preferably in post-secondary institution,

Required Skills

• Ability to act decisively, to exercise a high-degree of initiative and judgment on a wide range of issues,
• Fluent in spoken and written French and English,
• Excellent communication skills (listening, oral and written),
• Demonstrated ability to work efficiently in a fast-paced environment, balancing competing deadlines and priorities,
• Competence in transcription and minute taking,
• Excellent knowledge of Microsoft 365 applications (Word, Excel, PowerPoint, Outlook),
• Excellent knowledge of virtual communication platforms (MS Teams, Zoom),
• Excellent knowledge of Google Drive and other web-based applications,
• Superior time management, interpersonal, problem-solving, critical thinking, and organizational skills as well as a high level of accuracy and attention to detail,
• Ability to work independently and collaboratively within a team environment,
• General knowledge of Human Resources practices.

Additional information

Status : Temporary part-time
Pay Scale: middle range: $69,000 to max range: $90,000
Work Shift: Mondays to Fridays 9 am to 5 pm
Work Site: Guy site (Downtown Montreal) - Hybrid (3 days on-site) - may have to travel to different RI-MUHC sites

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities;
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!


To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits


Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca